Now capture the data with your camera, you can see a red color border around your data. You can resize or crop the image by adjusting the sizing handles at the edges. After the red box is properly aligned and fixed, tap the capture button to capture the image. Excel’s artificial engine (AI) process the image and converted it to the table. When you are importing the data, you can get a chance to correct the data. You can see the issues in a red colored box, tap Ignore to move on to the next issue. If you want to make changes, tap Edit to correct the issue. After verifying the scanned data, you can press the Insert button to enter the data into your Excel workbook.

To use the feature you can install the mobile app on your mobile phone or tablet.

PDF Editing

Before Office 2013, you need a dedicated PDF editor to edit PDF files. If you want to edit PDF files in Office, first you need to convert it to word (.doc or .docx) format.I n the new Office, you can easily open, edit and save the PDF files. You can also save an edited PDF file as a .docx or as a .pdf file. The structure of the PDF file is retained in the Office, so you can work in the document without altering the layout.

Touchscreen use

As the new Office 2013 is designed to work with the Windows 8 OS-which is also designed for touch interface, the new office suite can work with simple finger swipes.  you can easily scroll through the document using the touch functions. If you want to arrange the office toolbar for an easy touch navigation, click the ‘touch mode’ in the quick access toolbar, the toolbar spreads the icons for easy touch access.

Synchronization across devices

In this era of advanced computing, doing office work is possible through tablets and smartphones, sharing the files across the devices is essential for a steady workflow. To available the documents across the devices, save it online, the office documents can retain the last location of the work were before you saved it online.

SkyDrive integration

Skydrive is the Microsoft’s wing to the cloud storage. You can share your work with SkyDrive and Sharepoint. When you save a document or a spreadsheet or a presentation, it will save on the Skydrive account, you can also save it in a local drive.

Enhanced graphics options

With Office 2013, you can easily insert pictures from your local drive or from other online sources. You can insert images to clipart collections using a Bing search or from a Flickr account. If you authorized the office to connect with these online accounts you can use the images from Flickr and Skydrive in your office documents.

As a conclusion, we can say that if you are an Office suite fan this new office 2013 will be a boost your work, if you have some PDF files to edit and you don’t have any dedicated PDF files. You can also use the file synchronization option, if you are using multiple devices.

From Microsoft PowerPoint 2010, you can easily embed a video from a file directly into your presentation. If you have an earlier versions of PowerPoint, you can also embed an animated .gif file from the Clip Art library. PowerPoint will support QuickTime (.mov, .mp4) and Adobe Flash (.swf) files when you have installed the QuickTime and Adobe Flash players. To insert a video go to Insert tab, in the Media Clips group. There you can see the Movie and Sound buttons. On clicking Movie button shows  Movie from File and Movie from Clip organizer. Click on Movie from File open up the insert movie box, select a movie file  in Windows media or .avi format.

You can embed a video link or  link to a video from your PowerPoint presentation. If you want to restrict the file size of your presentation, you can link to a video file on your computer drive or to a video file available in YouTube. Here in this case you can link to the YouTube video from the PowerPoint slide that will play when we clicks on the video link.  But bear in mind that it depends on the internet connection available at the time of presentation. If  you have a high speed internet connection available which is enough to play the movie with out any buffering delay. Then you  can stream the YouTube video directly from the Internet. If you are not sure or no access of internet you should download the YouTube video in a supported format (or convert) on to your computer, then embed it as a local file into the slide where you want to add your presentation. After downloading the video as an AVI or WMV file, go to Insert tab, click Movie button and  select Movie from file and and select the video that you want to add. You may noticed a dialog box asking ‘How do you want to start in the slide show?’ . You can choose Automatically or When clicked. If you chose Automatically, the movie begin to play automatically when you reached that slide. If you choose the option ‘When clicked’, the movie will be played only after clicking on the movie. I thought this is more convenient option in a presentation. After adding the movie you can see a preview button in the Movie Tools tab area. You can change the option ‘ Play movie’ from here also. There is also ‘Play Full screen’ and ‘Loop until stopped’ options are available. Drag the video around to position and resize within the slide. You can test the movie using the preview button.

If you are using PowerPoint 2010, you can easily link to an external video or movie file available on your computer from your presentation. If you want to reduce the file size of your presentation, you can link your video instead of embedding it to the presentation. To link a video, go to Slides tab in Normal view, click the slide to which you want to add a video, on the Insert tab, in the Media group, click the arrow under Video (as shown in the below picture) then click Video from File, locate and click the file that you want to link to. On the Insert button, click the down arrow, and then click Link to file.

You can directly link to a video in YouTube or hulu. For this in PowerPoint go to the Slides tab in Normal view, click the slide to which you want to add a video. Open your favorite browser, go to the web site that contains the video that you want to link to, such as YouTube or hulu. Locate the video that you want to embed and copy the Embed code. Then back to PowerPoint, on the Insert tab, in the Media group, click the arrow under Video. Click Video From Web Site. In the Video From Web Site dialog box, paste the embed code, and then click Insert. In PowerPoint 2010, click on the Video icon in the toolbar and choose ‘Video from Online Video Site’ from the drop down menu, a new window will pop up there paste the embed code copied from the YouTube.  To get the embed code from YouTube, click the ‘Share’ button beneath the video player  in YouTube and then clicking the ‘Embed’ button.

If you are using PowerPoint 2007, the process is a bit complicated, first you need to go to Office button, at the end you can find the PowerPoint Option’ click it, then under Popular place a tick mark next to Show Developer tab in the Ribbon and click OK. Now click on the new Developer tab and then click the More Controls icon, select Shockwave Flash Object , draw an area with your mouse where you want the video to be.Copy the URL of the YouTube video you want to embed. Right-click on the field you drew and select Properties paste the YouTube URL (modify the url as  in the format http://www.youtube.com/v/bOcW_VYh_j0).

Tired of using this long way. You can easily insert YouTube videos into a PowerPoint slide using an add-on. All you need to do is to provide the YouTube video URL that appears in the browser address bar, the rest is taken care of by the add-on YTV Wizard. You can download and install the YTV Wizard  from here, it will add a new ‘ YouTube Video’ command to your PowerPoint Toolbar next to the Media Clips group.

You can read this support page from Microsoft to get help to embed videos in PowerPoint. Which method you are using to embed YouTube videos in PowerPoint?

Wondering how to create an award certificate or Broacher in office or want to build a calendar using office. There are some helping hands there in the internet. If you are a new comer or a less experienced person in office tools, there are lot of readymade templates available for you to start your work. Microsoft offers a big number of templates for it’s office tools, you can download and either use as they are or adjust to suit your needs. For office excel users, there are also business forms, such as planners, time sheets and schedules, are there. You can also download wedding invitations, planners and tickets templates.The same is available for free office tools like Libre office and Openoffice.

Microsoft office

(http://office.microsoft.com/en-us/templates/)

Microsoft office needs no introduction. From the template section you can download and use thousands of readymade templates. If you have alive internet connections you can get new templates directly from the office template section. You can also search and download thousands of Office templates for CVs, spread sheets, calendars, presentations, brochures, certificates, labels, business cards and more for free. To download latest office (office 2013) you can go to office preview and download the full edition of Office  includes Word, PowerPoint, Excel, Outlook, OneNote, Publisher, and Microsoft Access.

LibreOffice

(http://templates.libreoffice.org)

LibreOffice is the free power-packed Open Source personal productivity suite for Windows, Macintosh and Linux, that gives you six feature-rich applications, including a word processor, spreadsheet, presentation tool, drawing package and databases. LibreOffice offers a wide variety of features, to enhance it’s additional functionality, there are tons of extensions and templates are available.

Open Office

(http://templates.services.openoffice.org)

OpenOffice is an open-source office productivity software suite containing word processor, spreadsheet, presentation, graphics, formula editor. OpenOffice open source project contains OpenOffice Writer, Calc, Impress, Draw and Base. Openoffice has also a template Repository. You can also submit new templates made by you and get feedback from other users. If you want free templates, you can download templates submitted by others from the site.

The free templates are the best methods to prepare standard items like CVs, spread sheets, calendars, presentations, brochures, certificates, labels and business cards. You don’t want to study it’s properties and dimensions, you don’t want to spend time to design a new one. You can simply modify the existing templates in less time.